Required Emergency Protocol Acknowledgment / Upload in Requests

We are requesting the ability to add a required checkbox in the ML Schedules request form to confirm that users have reviewed and/or been provided the building’s Emergency Response Protocols (ERP).

Recent NYSED guidance and state requirements (including cardiac emergency response planning and existing emergency preparedness regulations) require schools to ensure that before-school, after-school, and community users are informed of building emergency procedures such as fire evacuation, AED/cardiac response, lockdown, and other safety protocols.

Proposed functionality:

• Admin-configurable checkbox stating: “I have reviewed the building’s Emergency Response Protocols.”

• File upload attached to the request (PDF/DOC) for ERP documentation so Requestors may review protocols.

• Ability to make this field mandatory before approval, especially for non-school-day or after-hours events.

• Audit trail showing acknowledgment and/or document attached per request.

Why this matters:

• Helps districts document compliance with NYSED regulations

• Reduces liability exposure for after-hours building use

• Keeps safety documentation centralized within the scheduling workflow